For Schools & Businesses

Hire, manage, and pay your team —
without spreadsheets.

Digiclove HRMS & Payroll is HR and payroll software for schools and growing businesses in India. It covers hiring, attendance, leaves, monthly payroll, PF, ESI and TDS, expense claims and an employee app, all in one system.

Book a demo Explore the modules

✓ India PF · ESI · PT · TDS ✓ Bank NEFT sheets in your bank’s format ✓ Many branches and legal entities

Salary dashboard showing payout, employees paid, average salary, joiners and leavers by branch

Employee app showing monthly attendance on a phone

Explore the modules

Six modules that cover the whole employee journey.

From the first job opening to the final settlement, every step happens in one system that your HR team uses every day.

01 — Recruiting

Opening → offer → joining

Job openings, candidates, interviews, referrals and new-joiner onboarding with document collection.

→ 02 — Attendance & Shifts

Daily, monthly, overtime, shifts

Daily and monthly attendance, biometric devices, selfie check-in, overtime, shift planning and attendance corrections.

→ 03 — Leaves & Approvals

Apply, approve, accrue

Your own leave types, monthly credits, comp-off, expiry rules and up to three levels of approval.

→ 04 — Payroll

Process · release · arrears

Salary structures, variable pay, bonus, one-off payments, increments and arrears, final settlement with gratuity, and NEFT sheets.

→ 05 — Tax & Compliance

TDS · PF · ESI · PT · gratuity

Tax declarations, old and new regime comparison and investment proofs. PF ECR, ESI, Form 24Q and Form 16 Part B files coming soon.

→ 06 — Mobile App

Employee self-service

For iPhone and Android. Apply for leave, check in with a selfie, see payslips, submit claims and tax declarations, and approve requests.

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Two paths, one product

Built for schools. Just as useful for any growing business.

For schools & colleges

Bundled with Education ERP

Teaching and non-teaching staff are kept in the same system as your students. One staff app handles both HR requests and the teacher’s classroom work.

✓ One app for leave and payslips, plus timetable, homework, attendance and marks entry
✓ Separate PF, ESI and PT registrations for each campus of a trust
✓ Increments and arrears from the date they apply
✓ Payroll for drivers and support staff too

For any business

HR on its own, for any business

Use Digiclove HRMS without the school ERP. It suits manufacturing, services, retail and NGOs. Run many locations and several legal entities from one account.

✓ Your own salary structures and grades
✓ Shifts with overtime
✓ Selfie check-in on the employee app
✓ PF, ESI, PT and TDS computed per branch

Payroll & compliance

Statutory figures come from the same payroll.

No more spreadsheets between paying salaries and filing returns.

Statutory files Coming soon

PF ECR, ESI upload, 24Q, Form 16

Coming soon: download the PF ECR file, the ESI monthly contribution sheet, Form 24Q and 26Q return files and Form 16 Part B from the month’s payroll. Then record each filing and its reference number.

Registrations

One code per establishment

PF, ESI, PT and LWF registration numbers are kept for each entity and branch, so a trust with several PF establishments keeps each one’s figures separate.

Final settlement

Gratuity per the Act

The final settlement works out gratuity on Basic + DA under the Payment of Gratuity Act, along with leave encashment and recovery of any advance.

Frequently asked

HRMS & Payroll questions HR teams ask first.

What is Digiclove HRMS & Payroll?

HRMS & Payroll is Digiclove's software for hiring, managing and paying staff. It covers recruiting, attendance and shifts, leaves and approvals, monthly payroll, tax and statutory files, and an employee app. Every step works from the same employee record, so attendance and leave reach payroll without a spreadsheet in between.

Is HRMS & Payroll only for schools?

No. It is built for schools and works just as well for any growing business. Schools can bundle it with Education ERP, so staff and students share one system. Other businesses, such as manufacturing, services, retail and NGOs, use it on its own, with many locations and legal entities on one account.

Which statutory requirements does HRMS & Payroll cover?

It covers PF, ESI, professional tax, TDS, gratuity, bonus and labour welfare fund in India, worked out in the month's payroll. Professional tax uses the rates for Andhra Pradesh, Telangana and Karnataka, set up for each branch. Ready-to-upload files, such as the PF ECR file, the ESI contribution sheet, Form 24Q and 26Q return files and Form 16 Part B, are coming soon.

How do managers stay in control of HR requests?

Every request goes through approvals that you set. Leave, claims, advances, overtime, attendance corrections and other requests can need up to three levels of approval, set for each employee. Each step is recorded, and every payroll change shows who made it and when, so you can always see who approved what.

Can we run several branches or legal entities from one account?

Yes. You can run many locations and several legal entities from one account. PF, ESI, PT and labour welfare registration numbers are kept for each entity and branch, so a trust with several PF establishments keeps each one's figures separate.

Do employees get a mobile app?

Yes. Employees get an app for iPhone and Android. They apply for leave, check in with a selfie, see payslips, and submit claims and tax declarations. Managers approve their team's requests from the same app, wherever they are.

How do we get started with HRMS & Payroll?

Start by booking a demo. During onboarding we set up your salary structures and bring in last month's data. We then run one month side by side with your current payroll so you can check the figures before you go live.

Run a payroll cycle without spreadsheets.

We set up your salary structures and bring in last month’s data, free during onboarding.

Book a demo Request a quote

Hire, manage, and pay your team —without spreadsheets.